Library

From CS-Quakers

Duties of the Library Committee

The Library Committee maintains the Meeting’s collection of books and other materials (Pendle Hill pamphlets, magazines, newsletters, etc.) and oversees circulation and shelving of the collection. The meeting historian, who is also part of the committee, maintains general meeting records and archives.

Specifically, the committee:

• Enters new items in the catalog and prepares them for circulation
• Maintains an online catalog of library holdings
• Oversees the circulation of items, sending out regular reminders of items that have been checked out and due dates
• Attempts to retrieve or arrange for replacement of books that have been charged out longer than the agreed-upon loan period
• Orders new items
• Participates in the selection of items to be purchased through the Moser Fund
• Conducts periodic inventories of the collection
• Makes determinations of items which should be discarded from the collection
• Keeps the library shelves in order
• Promotes the collection through displays, reviews, reading lists, etc.
• Accounts for expenditures from the library budget
• Prepares regular committee reports

The meeting historian:

• Sends one copy of the minutes of each business meeting to the Swarthmore Quaker archives, files one copy in the meeting’s archival boxes, and places one copy in a binder in the library for ready access
• Sends one copy of the meeting’s newsletter to the Swarthmore Quaker archives and places one copy in a binder in the library

(revised 03/10/2010)